Attendance

Policies, Procedures and Rules

Attendance Policy

FCPS Regulation 2234 states that “regular attendance is necessary for maximum school achievement. In addition, punctuality and dependability in meeting assigned responsibilities are personal behavior habits valued in our society. To help students develop desirable behavior patterns, as well as maximize their classroom learning, Fairfax County Public Schools requires that students be punctual and regular in school class attendance. When attendance problems develop, the school system’s resources are made available to aid in solutions to these problems.” It is the responsibility of a parent or guardian to excuse absences within three days

Attendance Procedures

Excused Absences: Check-ins, and Check-out

Information Needed:

It is important for parents to give the student's name, ID Number and grade level, the date, and the reason for the absence. The county lists the following as excused absences:

  1. Illness of the student
  2. Death in the family
  3. Doctor's appointment
  4. Observance of a religious holiday
  5. Approved prearranged absences
  6. Other reasons acceptable to the principal.

Students must assume complete responsibility for making up any assignments missed.

Excusing Check-ins: Written notes are required at the time of check-in.

  • If not, students will be signed in as Unexcused Tardy and have three days to bring in a note from a parent or guardian.

Tardies:

  •  If a student is late to class they will be marked Unexcused Tardy or Excused Tardy.  If student has an Excused Tardy, please report to the attendance office for a pass to class. 

Excusing Check-outs

Written notes are required to be brought to the Attendance Office before school starts. A pass will be given to the student stating the time the student is to be released from class to go to the Attendance Office. At the Attendance Office, the student will be issued a checkout pass which is kept by the student. Parents picking up students for a checkout must sign them out in the Attendance Office.

Attendance Codes in SIS:

Unexcused Absence = UNX

Unexcused Tardy = UNT

Excused Tardy = Excused Tardy

A phone message is sent home at 10AM and 4PM when a student is marked Absent for classes. 

Attendance Rules

Click on the tabs below to learn more about Attendance Rules.

Pre-arranged absences can include religious holidays, out of town visits, college visits, etc. Whenever a student knows in advance that he/she will need to miss a day of school, the student must request a pre-arranged absence form. This should be done at least three school days in advance by submitting a note to the Attendance Office from the parent/guardian stating the reason for the absence and the exact dates of the absence along with a photocopy of travel itinerary and/or tickets indicating the dates of travel. After tentative approval is given by the Attendance Office, the student is given a form that must be signed by all of his/her teachers. The student must return the completed form to the Attendance Office at least one day in advance of the absence before final approval will be given. Students are expected to make up any missed work.

Truancy is against state law. Per FCPS Regulation 2234, the school is required to submit an attendance referral to the Fairfax County truancy officer whenever a student accrues five unexcused absences. Truancy can result in legal action for both the student and the parent.

FCPS Regulation 2234 states that “the principal or his or her designee may require a physician’s note in cases of chronic or long-term illness.” Five (5) consecutive and/or twelve (12) cumulative absences are considered “excessive.” A doctor’s note/official documentation is required to excuse any future absences. Any future absences without proper documentation will become unexcused. This includes check-outs from the clinic.

If a student is late to class they will be marked Unexcused Tardy or Excused Tardy. If student has an Excused Tardy, please report to the attendance office for a pass to class.

to include misrepresentation in written or oral form will be subject to disciplinary action.

Students must be in school the entire day to be eligible to participate in any student activity scheduled on that day. Exceptions to this standard may be made with the prior approval of the principal or her/his designee.

  • Assigned afterschool detention, Saturday detention or alternative detention.
  • Revoked school parking privilege.
  • Assigned community service.
  • Exclusion from extracurricular activities and school trip privileges.
  • Assigned remediation or enrichment.
  • Formal Attendance Referral submitted to the Attendance Officer for further action and possible Juvenile and Domestic Relations Court sanctions.